Tutoring Scheduling Software Pricing: What It Really Costs
When a tutoring centre looks at scheduling software, pricing pages usually raise more questions than they answer. There are 'starting at' rates, per-staff fees, and add-ons that seem optional until you try to book a second child in the same family. You are not buying a calendar for one person; you are buying a system that parents, students, and front-desk staff rely on every single week.
Schedulo takes a simpler approach to tutoring centre scheduling. The core plan is one flat monthly price. Two optional add-ons cover attendance and staff scheduling. This post walks through what that actually costs, what each tier covers, and how to think about the total monthly spend for a learning centre.
The real price structure: core plus two optional add-ons
The numbers are straightforward. Schedulo's core plan is $19.99/month (CAD in Canada, USD elsewhere). Attendance is an extra $5/month. Staff Hub is an extra $9.99/month. The core price is a monthly subscription; the two add-ons are also monthly.
What you get at each price point
| Plan or add-on | Monthly price | What it includes |
|---|---|---|
| Core | $19.99 | Family accounts, recurring weekly slots, parent booking portal, automatic reminders, waitlist, and live schedule/capacity view. |
| Attendance add-on | +$5 | QR/barcode door scan in/out, printable student scan cards, timestamped records, auto-checkout after session end, attendance reports (print/PDF), optional parent email on check-in, room display, and attendance display for parents of that family. |
| Staff Hub add-on | +$9.99 | Staff hours and kiosk, employee schedules, Google Calendar sync, coverage view, and centre notices. |
Both add-ons are optional. You can start with the core plan and add one later if your centre needs it.
What the core plan actually covers
The core plan includes the daily scheduling workflow for a tutoring or Kumon-style centre. In practice, that means:
- Family accounts, not one-off links. Parents manage multiple children and subjects from one login. This reduces the chance of the wrong child being booked because the family books as a unit.
- Recurring weekly slots. Students keep standing session times instead of needing a new booking each week.
- Parent booking portal. Parents can view, book, reschedule, or cancel online within the rules your centre sets, such as cut-offs or approval requirements.
- Automatic reminders. Email and SMS-style reminders go out for bookings so fewer families forget a session.
- Waitlist. When a student cancels, the spot can be filled from the waitlist rather than staying empty.
- Live schedule and capacity view. Staff see the day's bookings and open spots at a glance, and can export the schedule when they need to share it.
For many centres, these are the features that replace the phone-and-email back-and-forth at the front desk.
When to add Attendance
The Attendance add-on is $5/month. It is the one to choose if your centre still uses paper sign-in sheets, if you need timestamped check-in records, or if you want parents to get a check-in email without a staff member typing one. The add-on includes QR/barcode scanning at the door, printable student scan cards, auto-checkout after a session ends, and attendance reports that can be printed or saved as PDF.
It also includes a room display that shows who is in class and a family-facing attendance display. For Kumon centres, this add-on meets Kumon North America's digital student check-in/out requirement, with a deadline of October 31, 2026.
When to add Staff Hub
Staff Hub is $9.99/month. It matters when your centre has multiple instructors, assistants, or shift coverage to manage. You can publish staff hours, run a staff kiosk, keep employee schedules in one place, sync with Google Calendar, see coverage gaps, and post centre notices.
If you currently manage shift changes through texts or a paper binder, this add-on moves that information into the same system parents use for bookings. That keeps the front desk from being the only person who knows who is covering Tuesday afternoon.
Where pricing gets murky with generic booking tools
When you compare tutoring scheduling software pricing, some generic booking tools start with a low base price but charge more as you add staff members, locations, or family-friendly features. That can make the final monthly number hard to predict. For a tutoring centre, the important question is not just the starting price; it is whether recurring slots for multiple children in one family are part of the core or an upgrade.
Schedulo makes those family accounts part of the core plan, not an add-on. The add-ons are for two specific operational needs: attendance and staff schedules. That keeps the monthly cost tied to what your centre actually uses.
How the free trial changes the cost conversation
Schedulo offers a 30-day free trial with guided setup. Instead of test-driving an empty calendar, you can bring a real centre schedule, invite a few parents, and run a week or two of bookings before you commit. The guided setup is part of the trial, so you are not left to configure family accounts, recurring slots, or cut-off rules alone.
That matters for pricing because the real cost of scheduling software is not only the subscription. It is the time you spend setting it up and the mistakes you avoid once families book through one system instead of through email and phone calls.
If your current scheduling costs hide in front-desk time and parent phone tag, the monthly fee is only part of the story. Schedulo offers a free 30-day trial with guided setup.
Before you compare another pricing page
Write down the features your centre cannot operate without: family accounts, recurring slots, parent self-service, reminders, waitlist, attendance, and staff schedules. Then compare monthly totals against that list. Schedulo keeps the core to one monthly price and leaves the add-ons optional, so you pay for what you turn on.