Kumon Digital Check-In Compliance Canada: What Centres Need to Do Now
If you own a Kumon franchise in Canada, you have received the email from Kumon North America. Digital student check-in/check-out is now mandatory. The deadline is October 31, 2026. Here is exactly what you need to know and how to comply.
The Requirement in Plain Language
Kumon new risk management protocols require every centre to have a digital system for recording when students arrive and leave. Paper sign-in sheets and verbal check-in no longer meet the standard. The requirement comes from Kumon North America insurance partners (AIG Canada for the Canadian program) and is tied to your centre insurance coverage.
Failure to comply by October 31 may result in removal from Kumon packaged insurance policy and could constitute a breach of your Franchise Agreement.
What Digital Check-In/Out Actually Requires
Kumon has not specified a particular vendor or system. The requirement is about the outcome, not the tool. A compliant system includes:
- Student identification — each student has a unique identifier (QR code, barcode, or student ID)
- Check-in timestamp — records exactly when the student arrives
- Check-out timestamp — records when the student leaves
- Audit trail — historical records that can be reviewed for compliance
- Secure access — only authorized staff can record attendance
Your Options
Option 1: Standalone attendance app
A simple check-in app that records timestamps. It solves compliance but does not help with scheduling, family communication, or reminders.
Option 2: All-in-one platform (recommended)
A platform like Schedulo that handles digital attendance and your centre scheduling, family accounts, and automated reminders. Solve compliance and reduce admin work at the same time.
Why Canadian Kumon Centres Choose Schedulo
Schedulo was built in Canada for tutoring centres. Unlike generic attendance apps or repurposed daycare software, Schedulo understands how Kumon centres actually operate:
- Family accounts — one parent login for all children, not separate accounts per child
- Recurring weekly sessions — set a student schedule once and it runs all term
- Seat capacity management — know exactly how many spots are filled per session
- Digital attendance with QR codes — students scan in and out using printed QR cards or a door tablet
- Guided setup included — we help you configure everything, including scan cards and the kiosk
What You Should Do This Week
- Log into Salesforce and review the Risk Management Checklist
- Evaluate your current attendance process — is it paper-based?
- Choose a system by September so you have time to implement
- Set up and train your staff in September or early October
- Submit your completed compliance checklist before October 31
The deadline will be here before you know it. The centres that start now will have a smooth transition.