Kumon Digital Check-In Compliance Canada: What Centres Need to Do Now
If you own a Kumon franchise in Canada, you have likely received the email from Kumon North America. Digital student check-in/check-out is now part of the risk management protocols. The deadline is October 31, 2026 at 12:00 a.m. ET. Here is exactly what you need to know and how to comply.
The requirement in plain language
Kumon's new risk management protocols require every centre to have a digital system for recording when students arrive and leave. Paper sign-in sheets and verbal check-in no longer meet the standard. The requirement is tied to Kumon's packaged insurance program and the Risk Management Checklist in Salesforce.
Failure to complete the checklist and comply with all required protocols may result in removal from Kumon's packaged insurance policy and could constitute a material breach of the Franchise Agreement. Always confirm details in your official franchisee materials.
What digital check-in/out actually requires
Kumon has not specified a particular vendor or system. The requirement is about the outcome, not the tool. A compliant system typically includes:
- Student identification — each student has a unique identifier (QR code, barcode, or student ID)
- Check-in timestamp — records when the student arrives
- Check-out timestamp — records when the student leaves
- Audit trail — historical records that can be reviewed for compliance
- Secure access — only authorized staff can record attendance
For the full requirement summary, see our companion article: Kumon's Digital Check-In Requirement.
Your options
Option 1: Standalone attendance app
A simple check-in app that records timestamps. It solves compliance but does not help with scheduling, family communication, or reminders.
Option 2: All-in-one platform (recommended)
A platform that handles digital attendance plus centre scheduling, family accounts, and automated reminders. Solve compliance and reduce admin work at the same time. (See also our tutoring scheduling buyer's guide.)
How Schedulo helps Canadian centres
Schedulo was built for tutoring centres and Kumon-style programs. Attendance is configured during guided setup — not left as homework:
- Family accounts — one parent login for all children, not separate accounts per child
- Recurring weekly sessions — set a student schedule once and it runs all term
- Seat capacity management — know how many spots are filled per session
- Digital attendance with QR codes — students scan in and out using printed QR cards or a door tablet
- Guided setup included — we help you configure scan cards, the door tablet, and reports
What you should do now
- Log into Salesforce and review the Risk Management Checklist
- Evaluate your current attendance process — is it paper-based?
- Choose a system in July–August so you have time to implement
- Set up and train your staff in September or early October
- Submit your completed compliance checklist before October 31, 2026
The centres that start now will have the smoothest transition before the deadline.
Start your free 30-day trial — compliance ready
Schedulo is an independent product and is not affiliated with, sponsored by, or endorsed by Kumon North America, Inc. Details of Kumon's requirements are summarized from communications to franchisees; always refer to official Kumon materials (iKumon, Salesforce checklist, [email protected]) for the authoritative requirements.